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Appointment Scheduling VoiceBot of the Latest Generation
Discover the first GPT-based VoiceBot for appointment scheduling that your customers will love. Thanks to the natural conversation management of our VoiceBot, your customers/patients can easily book, change or cancel their appointments at any time via phone.
Your personal 24/7 telephone assistant
The Voicebot is your very own personal telephone assistant, who is available to your customers and patients 24/7 to make appointments, etc. If the voicebot cannot resolve an issue, it simply puts the call through.
Listen to demo call of an appointment booking.
30 minutes
setup time
Easy Integration
in the existing phone system
GDPR compliant
Legally verified
Made Germany
Developed and hosted in Germany
The Key Benefits of Voicebots for Your Business
📞 24/7 Availability
Voicebots are always available, ensuring customers can schedule, reschedule, or cancel appointments anytime—day or night—without waiting for office hours. This improves customer satisfaction and reduces missed opportunities.
⚡ Increased Efficiency
By automating repetitive tasks like appointment booking and reminders, voicebots free up staff time, allowing employees to focus on more valuable tasks. This leads to faster service and improved productivity.
💰 Cost Savings
Voicebots reduce the need for additional call center agents, cutting labor costs while maintaining high-quality service. Businesses can handle more inquiries without increasing overhead expenses.
🗣️ Natural & Personalized Interaction
AI-powered voicebots engage customers in human-like conversations, providing personalized assistance and ensuring a smooth and professional experience. This enhances customer trust and brand perception.
🔗 Seamless integration
Voicebots can be easily integrated into existing systems such as CRM software or telephone systems. This makes appointment management more efficient and optimizes existing processes.
📊 Data Analysis & Optimization
By collecting and analyzing call data, voicebots provide valuable insights into customer behavior and appointment trends. Companies can optimize their processes and make informed business decisions.
Voicebot Features
📝 Automated Data Collection
Our voicebot collects essential client information such as name, phone number, email, and insurance number. This ensures accurate and efficient appointment scheduling, all while reducing manual entry errors.
🔍 Instant Information Lookup
The voicebot can instantly access and retrieve relevant data, such as service details or appointment availability, providing clients with up-to-date and accurate information in real-time. Additionally, businesses can upload PDFs, documents, or other resources to create a knowledge base, allowing the voicebot to answer frequently asked questions based on stored information.
📞 Smart Call Routing
Based on the customer’s needs, the voicebot intelligently routes the call to the right department or agent. This ensures that clients are always connected with the right person, minimizing wait times.
📤 Seamless Backend Integration
The voicebot integrates smoothly with your backend systems, submitting client data, recording messages, and automatically sending confirmation emails or SMS alerts, all while keeping your workflow automated and up-to-date.
General Questions about the VoiceBot (FAQ)
What is a VoiceBot?
The VoiceBot is an AI (artificial intelligence) that understands spoken language and has been trained with a huge vocabulary, so that you can have completely natural dialogues with it like a human. In contrast to previous call center systems, where you have to press buttons or just say certain words to get ahead, the AI immediately understands the concerns of your customers and patients and can therefore provide targeted help. The AI is based on a so-called LLM (Large Language Model), which means you can talk to it completely naturally like with a real person, even in different languages.
What can the VoiceBot do?
What appointment management systems can I use with the VoiceBot?
How can I integrate the VoiceBot in my telephone system/infrastructure?
Is the VoiceBot data protection compliant?
Of course, the VoiceBot is secure in terms of data protection, as it processes personal data such as names, addresses or dates of birth. As a German company, we therefore only use servers in Germany that meet the highest security standards and strict security norms (ISO 27001). We adhere to the Telecommunications Act and our telephone infrastructure is monitored by the Federal Network Agency. We also work according to the rules of the General Data Protection Regulation (GDPR).
...some of our clients, partners and products that we do support and trust in us...
Pricing & Support
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No long term commitmentBilling to the secondNo credit card needed
Starter
Ideal for small studios/practices/companies
49€ / monthly
plus 99 € setup fee:
Initial configuration
Basic support package
100 included minutes
0.15 € for each additional minute
Recommended
Premium
For studios/practices/companies with high call volumes
99€ / monthly
plus 199 € setup fee:
Initial configuration
Extended support package
API access/webhooks
400 included minutes
0.13 € for each additional minute
Professional
For large companies, power users & experts
Upon request
You got questions, you are ready to to try out or use the Voice, then simply contact us through the form below.
Handcrafted with ❤️ in Dresden